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Office Coordinator

Nomensa are looking for a bright, confident individual who is committed to developing themselves. You must be pro-active and have good initiative as this is a key role which will develop further as the company grows. You must:

  • Have strong interpersonal skills - face to face and over the telephone
  • Be highly organised
  • Have a confident telephone manner
  • Have some previous reception experience
  • Some IT proficiency and an interest in technology in general


The person that fills this role will be expected to:

  • Answer incoming calls – you will be the first point of contact for Nomensa
  • Meet and greet all visitors – making them feel welcome and providing tea and coffee for meetings
  • Responsible for stationery – organisation, stock levels and ordering
  • Looking after incoming and outgoing post
  • Setting up new project files and archiving documentation once a project is complete
  • Checking staff expense forms and being responsible for petty cash
  • Looking after the company diary, booking meeting rooms and confirming meetings the day before they occur
  • Maintaining contact information and ensuring details are kept up-to-date on a web based system
  • Assisting with travel arrangements, booking train tickets and ensuring maps and directions are available
  • Dealing with external suppliers such as photocopying, binding, security, milkman, water cooler, etc.
  • Assisting with marketing mail shots
  • Assisting staff with purchase requests – sourcing quotes and checking delivery times
  • Assisting with HR administrative duties – arranging interviews, providing feedback, responding to candidates in writing, etc.
  • Conducting desktop research for other team members
  • Generally assisting other employees when required.

Nomensa is committed to developing people and providing good career prospects. This may include training and this position would suit someone looking to develop their skill set. 

Submitting your application

The closing date for applications is 23rd September 2005. To apply, please send a covering letter and your CV to careers@nomensa.com. Read our online guide to find out more about our recruitment process.